RI Transcriptions Solutions
HIPAA Position Statement
RI is committed to enforcing patient privacy and security requirements of the Health Insurance Portability and Accountability Act (HIPAA), not only because it is the law, but also because we believe in a patient's right to be the sole owner of their personal health information (PHI).
To this end, RI has instituted the following practices:
All electronic transmission of patient information, whether patient notes or demographic information, is performed with 128-bit encryption (SSL). This is done through secure websites, such as this one, or a secure File Transfer Protocol (FTP).
RI does not internally transmit patient data via email because it is not secure. If a client requests patient information to be transmitted via email, only encrypted email is used. Should patient information be required and a secure, electronic method is not available, RI will fax the information, only if commonly-accepted confidential fax procedures are followed.
All RI staff sign confidentiality statements and are trained on how to properly handle patient data, including appropriate uses, behaviors to avoid (such as talking about a patient) and proper disposal of data. Before access to data is provided, Ri staff must pass a test on thetraining to ensure that the material has been internalized, not just discussed. The consequence of breaching RI's confidentiality practices and/or HIPAA policies is immediate termination.
RI uses physical, electronic, and procedural safeguards to protect any personally identifiable data stored on its computers. Only authorized personnel have access to sensitive data.
RI is always looking to offer expanded features and functions that make our services more efficient and accessible for their clients. As additional features and functions are added, this HIPAA statement will be updated to correctly represent how information and features are being used. Please check this statement periodically as it is subject to change at any time.